Guidance - Grant applications

Guidance Notes for Capital Grant Applications 2021-22

Despite the ongoing disruption caused by the Coronavirus pandemic, we are going ahead with this year's Grant Funding Scheme. However, we are fully aware of the continuing pressures on Kent schools and with this in mind, we are extending our application window once again for this year. This should help give all schools a better opportunity to apply for funding towards your active and sustainable travel improvements. If we can be of any assistance or if you have any questions, please do get in touch, as we are very happy to help. The contact details are at the bottom of this guidance document.

Where is the funding from?

The funding has been allocated as part of Kent's Integrated Transport programme for 2021-22.

This is the small scheme investment programme for highways and transportation improvements across the county. A key objective of the Integrated Transport programme is to develop schemes which encourage sustainable travel and reduce congestion.

School travel plans, reviews and the support and buy-in of Kent schools are viewed as key components of this objective.

What funding is available?

Capital grants of up to £5,000 per school, subject to available funds and a competitive bidding process.

Larger bids may be considered where 50% match funding is provided i.e. for a grant of in excess of £5,000 the total project value must be in excess of £10,000. As well as this, bids for £5,000 or under, which can demonstrate match funding - from the school or another source - will be looked upon favourably, although this is not a requirement of the bidding process.

When and how will the funding be allocated?

Successful applicants will be notified by email and will be asked to sign an online Funding Agreement, outlining the key Terms and Conditions of the grant (see Grant Funding: Your Agreement).

Schools will be expected to fund all projects up-front and invoice Kent County Council ( sample template) on completion of the works. Proof of purchase e.g. copies of contractor invoices and photographs will be required. Schools will be required to self-manage all funded projects including procurement and installation.

Proof of legitimate use of these funds must be received by Thursday 24th February 2022.

What can the funding be spent on?

This is *capital* funding that can be spent on any physical feature *within the school grounds* which you can demonstrate will support the aims, objectives and targets within your School Travel Plan. Categories include:

  • Cycle/scooter storage - This could include, secure, sheltered, open or closed cycle or scooter storage of any size or capacity. This also refers to the replacement of old structures for new.
  • Pupil safety measures - This refers to any change to the physical infrastructure on site, that will improve safety for pupils and wider school community.
  • Footpath improvements - Creation of a new pathway for people who are scooting, cycling or walking on the school site, or resurfacing or refreshing markings on an existing pathway.
  • Bus pick-up and drop-off facilities - This might be seating or a shelter for students to use whilst waiting for buses on the school site.
  • EV charging points - It could also be used for electric vehicle (EV) charge points to help encourage EV use amongst your staff and visitors!

Please note: the above list is not exhaustive, and innovative bids will be looked on favourably.

For more examples of how schools have used their Capital Grant Funding, take a look over the Inspiration.

Who is eligible?

To be eligible to apply for this funding you must:

  • Have, or be working towards, an approved school travel plan. Please note: if your School Travel Plan has not been created using the Jambusters system you will need to ensure that you have uploaded a copy of your current School Travel Plan to your school's profile.
  • Not have accepted funding in the last round (financial year 2020/21) of KCC's School Travel Plan Capital Grant Awards bids. Unsuccessful applicants may still apply.
  • Have fully completed the Annual Travel Review, including the 'Hands Up' travel survey data, for 2021 together with the Capital Grant application section on this site, and have submitted this online by 5pm Friday 25th June 2021. If you are not already registered click here or to login click here
  • Be able to fully implement your scheme within the financial year 2021/22 (schools should check if planning permission is required prior to submitting the Capital Grant application, which may affect you being able to implement the scheme within the timings required)
  • Be able to provide evidence of other funding sources, should you choose to use this grant as match-funding for a larger project

How will applications be assessed?

All applications will be objectively scored and assessed based on the information provided in the Application Form.

Applications will be assessed by the Transport Innovations section in KCC Highways, Transportation and Waste.

All applicants will be informed by email of the outcome of the assessment process on or before Friday 9th July 2021.

The decision of the assessment panel is final and no correspondence will be entered into concerning unsuccessful applications.

All provisionally successful applications may require a site visit or to provide additional information or clarification of project proposals, prior to final grant award.

Tips for applicants

Please note that it is the responsibility of the school to contact the Reg 3 team at KCC (planning.applications@kent.gov.uk) to double check if any of the works for which you are applying require planning permission or whether they can be carried out under Permitted Development.

We strongly recommend that at the application stage, you provide as much information as possible regarding the proposed project.

Providing a quote(s) from potential suppliers at this stage would be beneficial, so that you can apply for the specific amount of funding that you require. We know that providing an exact quote might be tricky for suppliers at this time, however even just a reasonable estimate would be sufficient to accompany your application.

Having a firm idea of what you wish to achieve with the funds is essential, so as a school, have a good think about how the grant could benefit the students, staff members and parents in terms of providing access to sustainable and active travel. This should tie in nicely to your school travel plan.

Read these Guidance Notes carefully before submitting your application, to ensure that you have a good understanding of the funding criteria and to avoid disappointment.

Who can I contact for further advice and clarification?

Marc Jarvis
Schools Transport Support Officer
email: marc.jarvis@kent.gov.uk
phone: 0300 041 8018

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